Frequently Asked Questions
1. Submission, Review and Notification
(FAQ 01) Will theoretical or empirical papers be welcomed more Or will application papers be given priority?
Since this conference aims to cover both technological and non-technological issues, no matter the paper belonging to theory, empiric, application, or case study are all welcomed.
(FAQ 02)Who will review the papers submitted to this conference?
All submissions will be reviewed by at least two independent peers for technical merit and content.
(FAQ 03) When will we hear the review results?
Notification of acceptance or rejection will be emailed to you two weeks after the submission.
(FAQ 04) Who can be contacted when I have questions about registration?
Regarding any registration questions, please feel free to contact us via the email at [email protected]
(FAQ 05) Could the conference give me any subsidy, financial support or registration fee discount?
All conference participants, including conference chairs, advisers, committee members, and session chairs have to pay the registration fee. Registration fee is used to cover all conference operation cost. As you know, it is very expensive to hold an international conference while maintaining quality service to all participants.
(FAQ 06) If I submit two papers (one is single authored and another is multi-authored) to this conference, how much I need to pay for the registration?
No matter the paper is single authored or multi-authored, if you would like to have the paper published in the proceedings, you need to pay registration fee US$400 for each paper before January 15, 2018. The registration fee is US$450 after January 15, 2018. However, in case that the paper is multi-authored and more than one author would like to participate in the conference, each participant needs to pay the registration fee. Every registered participant will get a copy of conference proceedings in CD-ROM format and admission to all conference sessions.
(FAQ 07) If I want to submit three papers (two are single authored and one is multi-authored) to the conference, how much I need to pay in this case?
No matter how many papers you submit, if you would like to have all the papers published in the proceedings, you need to pay registration fee US$400 for each of the paper before January 15, 2018.
(FAQ 08)How to pay the registration fee to the conference?
The official payment method for registration fee is credit card: VISA, Master, JCB, AE. To pay the registration fee, please log in the conference management system and click “Pay Registration Fee” link, then follow the instructions. For any questions regarding your payment, please feel free to contact us via the email at [email protected].
(FAQ 09) US $400 covers admissions to all conference sessions and a copy of conference proceedings in CD ROM format. So, will the CD ROM be given to us in advance or on the conference site?
CD ROM will be available on the conference site.
(FAQ 10) I have submitted a paper. Can I participate in the conference without oral presentation?
Yes, when you submit manuscript on-line, you will be asked whether you like oral presentation or poster presentation. Please choose the radio button of Poster( no oral presentation needed). However, the registration fee will still be the same.
(FAQ 11) I did not submit any manuscripts. Can I still participate in the conference
Yes, non-author participants are welcome. You need to apply for an account first. And then please log in the account. Click on the “Pay Registration Fee” link and follow the procedures.
3. Final Submission and Proceedings
(FAQ 12) The acceptance letter reminds me that I have to upload the final version of my manuscript to the conference. Why do I need to do that I have already sent the conference my final manuscript when I submit my manuscript.
After receiving the acceptance letter, you still have an opportunity proofreading your paper and making necessary revisal. That is, it is the last chance to modify your manuscript. After the deadline of final submission, your manuscript can no longer be changed. The deadline for uploading your final version of manuscripts is January 25, 2018.
Anyway, if authors do not submit their final version of manuscripts, the original submission of manuscripts will be used for the conference proceedings. That is, January 25, 2018 is the last date to update or revise the manuscripts. Thereafter, the conference proceedings will be finalized.
(FAQ 13) If I send you a full paper and it is accepted, can I just have the abstract published in the proceedings? Or if a full paper is sent to you and it is accepted, the full paper has to be included in the proceedings? And if I just want to get an abstract published, can I just submit an abstract? Please clarify it!
We respect the choice made by the authors. As we know some authors hope to participate in the conference and share their latest research results in oral presentation, but do not want their full papers to be appeared in the proceedings. In this case, these authors may choose to only publish their abstracts in the proceedings. To sum up, you can publish abstract or full paper in proceedings subject to your choice. What you upload in “final version of manuscript” is what you get published in the proceedings.
(FAQ 14)Will each accepted paper be published in full, or will some only be published in abstract form?
It is authors’ right to decide to publish the full paper or only abstract in the conference proceedings (CD-ROM). What you upload in “final version of manuscripts” is what would be published in the proceedings.
(FAQ 15) I’d like to know if an abstract or the full paper should be submitted. If both are acceptable for the conference, may I know the required length of the abstract
Both abstract and the full paper are acceptable for submission. Please provide one to three pages for abstract if you choose to submit abstract rather than full paper.
(FAQ 16) What is the maximum length of the manuscript for this conference
The paper should contain no more than 25 pages. There will be a charge of US $5.00 for each additional page.
(FAQ 17) I am planning to publish the abstract in the conference proceedings. Is there any format requirement for the abstract?
Please follow the the Style Guide for Authors.
(FAQ 18) What is the format that my manuscript should follow
Manuscripts must be prepared using Microsoft Word. Please follow the Style Guide for Authors.
(FAQ 19) What is the meaning of Final Version of Manuscripts
The manuscript that you choose to publish in proceedings is called Final Version, since we do not make any modification on it. You must follow the format available on the conference website to prepare your manuscript to be Final Version.
(FAQ 20)Can we change the author priority and contact address after submission.
Yes, you can make any changes to “your final version of manuscript” by logging into the conference management system before January 25, 2018.
4. Conference Program
(FAQ 21) Please give me the conference program/schedule (date and time for the presentation)
The tentative conference program/schedule will be available at the conference web site around February 1, 2018 and final conference program/schedule will be available around February 11, 2018.
(FAQ 22) When will the tentative conference schedule or agenda be announced
The tentative program/schedule will be available around February 1, 2018 and final program/schedule will be available at the conference website around February 11, 2018.
5. VISA, Transportation and Accommodation
(FAQ 23) Could you help me to apply for visa to Japan?
We can not apply visa for any participant.
(FAQ 24) Could you provide any document for me to apply for visa to Japan?
The only document we can provide is the “Letter of Reason for Invitation”. Please note that we can’t provide “Letter of Guarantee” for any participants. For registered authors, if you need the invitation letter (“Letter of Reason for Invitation”), please send email to [email protected]
(FAQ 25) Do I need to apply for VISA when visiting Japan
For entry into Japan, a VISA may be required for attendees from some countries. Please make sure whether you need to apply for a VISA or not on the web site of Ministry of Foreign Affairs of Japan at
6. Presentation and Official Language
(FAQ 26) What are the duration of presentation and language for presentation?
In average, the presentation and discussion time for each paper is about 15 minutes. However, presentation time may be shortened if more papers are arranged in one session and extended if some authors are absent.
The official language is English. All presentations, including articles and oral presentations, should be in English. Some workshops, small group discussions, or small group meetings may be in other languages. However, all submissions must be in English.
7. Journal Publication
(FAQ 27) I am planning to publish the abstract in the conference proceedings and the full paper in the referred journal IJCSE. What should I do to submit?
You need to follow the IJCSE submission procedure to submit your manuscripts. You should include the paper ID of IConEGS 2018 conference when submitting. You can submit the manuscript to IJCSE at any time you want.
(FAQ 28) Is there any kind of concessions which can be assisted for presenting a paper (traveling, boarding and lodging expenses) ?
The conference will not provide any financial subsidy for the conference participants. We have no budget to do that.
(FAQ 29) Will we get the individual certificate for paper presentation?
Surely, we will provide certificates to participants who present their submissions during the conference.