Frequently Asked Questions

1. Submission, Review and Notification
2. Registration
3. Final Submission and Proceedings
4. Program
5. Visa, Travel and Accommodation
6. Presentation and Official Language
7. Journal Publication
8. Others

1. Submission, Review and Notification

(FAQ 01) Will theoretical or empirical papers be welcomed more? Or will application papers be given priority?

Since this conference aims to cover both technological and non-technological issues, no matter the paper belonging to theory, empiric, application, or case study are all welcomed.

(FAQ 02)Who will review the papers submitted to this conference?

All submissions will be reviewed by at least two independent peers for technical merit and content.

(FAQ 03) When will we hear the review results?

Notification of acceptance or rejection will be e-mailed to you before December 10, 2012.


(FAQ 04) Who can be contacted when I have a problem about registration?

Regarding any registration problems, please feel free to contact us via the e-mail at [email protected]

(FAQ 05) Could the conference give me any subsidy, financial support or registration fee discount?

All conference participants, including conference chairs, advisors, committee members, and session chairs have to pay the registration fee. Registration fee is used to cover all conference operation cost. As you know, it is very expensive to hold an international conference while maintaining quality service to all participants.

(FAQ 06) If I submit two papers (one is single authored and another is multi-authored) to this conference, how much I need to pay?

No matter the paper is single authored or multi-authored, if you would like to have the paper published in the proceedings, you need to pay registration fee US$350 for each paper before December 31, 2012. The registration fee is US$400 after December 31, 2012.

However, in case that the paper is multi-authored and more than one author would like to participate in the conference, each participant needs to pay the registration fee.

Every registered participant will get a copy of conference proceedings in CD-ROM format and admission to all conference sessions.

(FAQ 07) If I want to submit three papers (two are single authored and one is multi-authored) to the conference, how much I need to pay in this case?

No matter how many papers you submit, if you would like to have all the papers published in the proceedings, you need to pay registration fee US$350 for each of the paper before December 31, 2012.

(FAQ 08)How to pay the registration fee to the conference?

The official payment method for registration fee is credit card: VISA, Master, JCB, AE. However, for Taiwan participants, the ATM card also works.  To pay the registration fee, please log in the conference management system and click "Pay Registration Fee" link, then follow the instructions.  

For any problems regarding your payment, please feel free to contact us via the email at [email protected].

(FAQ 09) US $350 covers admissions to all conference sessions and a copy of conference proceedings in CD ROM format. So, will the CD ROM be given to us in advance or on the conference spot?

CD ROM will be available on the conference site.

(FAQ 10) I have submitted a paper. Can I participate in the conference without oral presentation?

Yes, when you submit manuscript on-line, you will be asked whether you like oral presentation or poster presentation. Please choose the radio button of Poster( no oral presentation needed). However, the registration fee will still be the same.

(FAQ 11) I did not submit any manuscripts. Can I still participate in the conference?

Yes, non-author participants are welcome.  You need to apply for an account first. And then please log in the account. Click on the "Pay Registration Fee" link and follow the procedures. The registration fee for each participant is US$350 before December 31, 2012. And it will be US$400 after December 31, 2012.


(FAQ 12) The acceptance letter reminds me that I have to upload the final version of my manuscript to the conference. Why do I need to do that? I have already sent the conference my final manuscript when I submit my manuscript.

After receiving the acceptance letter, you still have an opportunity proofreading your paper and making necessary revisal. That is, it is the last chance to modify your manuscript. After the deadline of final submission, your manuscript can no longer be changed. The deadline for uploading your final version of manuscripts is January 20, 2013.

Anyway, if authors do not submit their final version of manuscripts, the original submission of manuscripts will be used for the conference proceedings. That is, January 20, 2013 is the last date to update or revise the manuscripts. Thereafter, the conference proceedings will be finalized.

(FAQ 13) If I send you a full paper and it is accepted, can I just have the abstract published in the proceedings? Or if a full paper is sent to you and it is accepted, the full paper has to be included in the proceedings? And if I just want to get an abstract published, can I just submit an abstract? Please clarify it.

We respect the choice made by the authors. As we know some authors hope to participate in the conference and share their latest research results in oral presentation, but do not want their full papers to be appeared in the proceedings. In this case, these authors may choose to only publish their abstracts in the proceedings. To sum up, you can publish abstract or full paper in proceedings subject to your choice. What you upload in "final version of manuscript" is what you get published in the proceedings.

(FAQ 14)Will each accepted paper be published in full, or will some only be published in abstract form?

It is authors' right to decide to publish the full paper or only abstract in the conference proceedings (CD-ROM). What you upload in "final version of manuscripts" is what would be published in the proceedings.

(FAQ 15) I'd like to know if an abstract or the full paper should be submitted. If both are acceptable for the conference, may I know the required length of the abstract?

Both abstract and the full paper are acceptable for submission. Please provide one to three pages for abstract if you choose to submit abstract rather than full paper.

(FAQ 16) What is the maximum length of the manuscript for this conference?

The paper should contains no more than 35 pages. There will be a charge of US $35.00 for all additional pages.

(FAQ 17) I am planning to publish the abstract in the conference proceedings. Is there any format requirement for the abstract?

Please follow the the Style Guide for Authors.

(FAQ 18) What is the format that my manuscript should follow?

Manuscripts must be prepared using Microsoft Word.  Please follow the Style Guide for Authors.

(FAQ 19) What is the meaning of Final Version of Manuscripts?

The manuscript that you choose to publish in proceedings is called Final Version, since we do not make any modification on it. You must follow the format available on the conference website to prepare your manuscript to be Final Version.

(FAQ 20)Can we change the author priority and contact address after submission.

Yes, you can make any changes to "your final version of manuscript" by logging into the conference management system before January 20, 2013.


(FAQ 21) Please give me the conference program/schedule (date and time for the presentation)

The tentative conference program/schedule will be available at the conference web site around January 31, 2013 and final conference program/schedule will be available around February 10, 2013.

(FAQ 22) When will the tentative conference schedule or agenda be announced?

The tentative program/schedule will be available around January 31, 2013 and final program/schedule will be available at the conference website around February 10, 2013.


(FAQ 23) Could you help me to apply for visa to Japan?

We could not apply visa for any participant.

(FAQ 24) Could you provide any document for me to apply for visa to Japan?

The only thing we could provide is the acceptance letter of the conference paper. For registered authors, if you need the invitation letter, please send e-mail to [email protected]

(FAQ 25) Do I need to apply for VISA when visiting Japan?

For entry into Japan, a VISA may be required for e-CASE & e-Tech 2013 attendees from some countries. Please make sure whether you need to apply for a VISA or not on the web site of Ministry of Foreign Affairs of Japan at:


(FAQ 26) Duration of Presentation

In average, the presentation and discussion time for each paper will be 13-15 minutes. However, presentation time may be shortened if more papers are arranged in one session and extended if some authors are absent.

The official language is English. All presentations, including articles and oral presentations, should be in English. Some workshops, small group discussions, or small group meetings may be in other languages. However, all submissions must be in English.


(FAQ 27) I can see that the journal edition published after this conference will have an ISSN number. Will it be published on the web or in hard copy only? If in hard copy, will it be available for sale to all the public, or only to those who attended the conference?

Those journals will be published in hardcopy. They are available for sale. The annual subscription rate for each journal is US$200.00 for institutions and US$150.00 for individuals, which includes airmail postage for all destinations.

(FAQ 28) I am planning to publish the abstract in the conference proceedings and the full paper in other journal such as IJBI. So Do I need to email you both abstract and the full paper by November 1, 2012?

You need to follow the IJBI submission procedure to submit your manuscripts. You should include the paper ID of e-CASE & e-Tech 2013 conference when submitting. You can submit the manuscript at anytime you want. Some participants prefer to submit after the conference. Some prefer to submit it before the conference. It's up to you. November 1, 2012 is only the deadline for e-CASE & e-Tech 2013 rather than IJBI.


(FAQ 29)Is there any kind of concessions which can be assisted for presenting a paper on e-CASE & e-Tech 2013 (traveling, boarding and lodging expenses).

The e-CASE & e-Tech 2013 will not provide any financial subsidy for the conference participants. We have no budget to do that.

(FAQ 30)Will we get the individual certificate for paper presentation for e-CASE & e-Tech 2013?

Surely, we could provide it upon request.